Rule – 12: Advances from the fund
(1) The appropriate sanctioning authority may
sanction the payment to any subscriber of an advance consisting of a sum of
whole rupees and not exceeding in amount three months’ pay or half the amount
standing to his credit in the Fund, whichever is less, for one or more of the
following purposes.
(a) to pay expenses in
connection with the illness, confinement or a disability, including where
necessary, the traveling expenses of the subscriber and members of his family
or any person actually dependent on him;
(b) to meet cost of
higher education, including where necessary the traveling expenses of the
subscriber and members of his family or any person actually dependent on him in
the following cases, namely :-
(ii) for education
outside India for academic, technical, professional or vocational course beyond
the High School stage; and
(ii) for any medical,
engineering or other technical or specialized course in India beyond the High
School stage, provided that the course of study is for not less than three
years.
(c) to pay obligatory
expenses on a scale appropriate to the subscriber’s status which by customary
usage the subscriber has to incur in connection with betrothal or marriages,
funerals or other ceremonies;
(d) to meet the cost of
legal proceedings instituted by or against the subscriber, any member of his
family or any person actually dependent upon him, the advance in this case
being available in addition to any advance admissible for the same purpose from
any other Government source.
(e) to meet the cost of
the subscriber’s defence where he engages a legal practitioner to defend
himself in an enquiry in respect of any alleged official misconduct on his
part.
(f) to purchase consumer
durables such as TV, VCR/VCP, washing machines, cooking range, geysers and
computers.
(1-A) The president may, in
special circumstances, sanction the payment to any subscriber of an advance if
he is satisfied that the subscriber concerned requires the advance for reasons
other than those mentioned in sub-rule (1).
(2) An advance shall not,
except for special reasons to be recorded in writing, be granted to any
subscriber in excess of the limit laid down in sub-rule (1) or until repayment
of the last installment of any previous advance.
(3) When an advance is
sanctioned under sub-rule (2) before repayment of last installment of any
previous advance is completed, the balance of any previous advance not
recovered shall be added to the advance so sanctioned and the installments for
recovery shall be fixed with reference to the consolidated amount.
Rule – 15: Withdrawals from the Fund
(1) Subject to the
conditions specified therein, withdrawals may be sanctioned by the authorities
competent to sanction an advance for special reasons under sub-rule (2) of Rule
12, at any time –
(A) after the completion of
(fifteen) years of service (including broken periods of service, if any) of a
subscriber or within then years before the date of his retirement on
superannuation, whichever is earlier, from the amount standing to his credit in
the Fund, for one or more of the following purposes, namely :-
(a) meeting the cost of
higher education, including where necessary, the traveling expenses of the
subscriber or any child of the subscriber in the following cases, namely :-
(i) for education
outside India for academic, technical, professional or vocational course beyond
the High School stage; and
(ii) for any medical,
engineering or other technical or specialized course in India beyond the High
School stage;
(b) meeting the
expenditure in connection with the betrothal/marriage of the subscriber or his
sons or his daughters, and any other female relation actually dependent on him;
(c) meeting the expenses
in connection with the illness, including where necessary, the traveling
expenses of the subscriber and members of his family or any person actually
dependent on him ;
(d) meeting the cost of
consumer durables such as TV, VCR/VCP, washing machines, cooking range, geysers
and computers.
(B) during the service of a
subscriber, from the amount standing to his credit in the Fund for one or more
of the following purposes, namely :-
(a) building or
acquiring a suitable house or ready-built flat for his residence including the
cost of the site, or any payment towards allotment of a plot or flat by the
Delhi Development Authority, State Housing Board or a House Building Society;
(b) repaying an
outstanding amount on account of loan expressly taken for building or acquiring
a suitable house or ready-built flat for his residence;
(c) purchasing a
house-site for building a house thereon for his residence or repaying any
outstanding amount on account of loan expressly taken for this purpose;
(d) reconstructing or making
additions or alterations to a house or a flat already owned or acquired by a
subscriber;
(e) renovating,
additions or alterations or upkeep of the ancestral house or a house built with
the assistance or loan from Government;
(f) constructing a house
on a site purchased under Clause (c);
(C) within twelve months
before the date of subscriber’s retirement on superannuation from the amount
standing to the credit in the Fund, without linking to any purpose.
Rule – 16: Conditions for withdrawal
(1) Any sum withdrawn by a
subscriber at any one time for one or more of the purposes specified in Rule 15
from the amount standing to his credit in the Fund shall not ordinarily exceed
one-half of such amount or six months’ pay, whichever is less. The sanctioning
authority may, however, sanction the withdrawal of an amount in excess of this
limit up to ¾ of the balance at his credit in the Fund having due regard to (i)
the object for which the withdrawal is being made, (ii) the status the
subscriber, and (iii) the amount to his credit in the Fund [in case of
withdrawal under Clause(A) and up to 90% of balance at credit in cases of
withdrawals under clause (B) of sub-rule (1) of Rule 15.
(2) A subscriber who has
been permitted to withdraw money from the Fund under Rule 15 shall satisfy the
sanctioning authority within a reasonable period as may be specified by the
authority that the money has been utilized for the purpose for which it was
withdrawn, and if he fails to do so, the whole of the sum so withdrawn or so much
thereof as has not been applied for the purpose for which it was withdrawn
shall forthwith be repaid in one lump sum by the subscriber to the Fund and in
default of such payment, it shall be ordered by the sanctioning authority to be
recovered from his emoluments either in lump sum or in such number of monthly
installments, as may be determined by the President.
CIRCULAR ON RULES AND
PROCEDURES FOR PROCESSING OF ADVANCE/WITHDRAWAL/REFUND
No. NITR/BOT/Circular/07/M/295 Dt: 21-08-2007
Sub:- Rules and Procedures for Processing of
Advance/Withdrawal/Refund-reg.
For some time, our
Institute has been recommending undue requests of GPF/CPF subscribers for
advances / withdrawals in violation of Govt. guidelines. This is attracting
criticism of Audit and exposing BOT officials to disciplinary action. Depleted
PF balances are also reducing protection of our employees after retirement.
In view of the above it
is decided that the following rules and procedures will be strictly followed
while processing cases of advance, withdrawal or refund w.e.f. the date of
issue.
I. Eligibility:
A subscriber can apply
for temporary advance at any time after commencement of subscription and for
withdrawals after completion of 15 years of service or within 10 years before
the date of retirement on superannuation, which ever is earlier, for purposes
mentioned in Rule 15(1)(A) and any time after commencement of subscription for
purposes mentioned in Rule 15(1)(B), except during last 3 months of service.
II. Purpose:
Applications for
advance/withdrawal for any purpose other than those contained in Rule
12(1)/15(1) will not be entertained / processed. However, withdrawal(s) during
last 12 months of service may be sanctioned without linking to any purpose.
III. Quantum:
Advances from the fund
will be sanctioned for an amount not exceeding 3 months pay or half the amount
standing to the credit of the applicant subscriber whichever is less.
Similarly, withdrawals
from the fund will be sanctioned for an amount not exceeding 6 months pay or
half the amount standing to the credit of the applicant subscriber whichever is
less.
IV. Subsequent
Advance/Withdrawal:
Subsequent advance will
be sanctioned only after 30 days of recovery of the last installment and/or
full refund of outstanding balance of the previous advance(s), if any.
Application for
subsequent withdrawal for any purpose for which a withdrawal has been
sanctioned to the subscriber in any earlier occasion will be processed according
to GoI, Dept. of Pen & PW, Notification No. 45/44/97-P & PW (F), dated
18.11.1998.
V. Time Gap:
At least 6 months time
gap will be maintained between any two advances and/or withdrawals.
VI. Disbursement
Disbursement of
sanctioned amount of advances and withdrawals will be made twice (on 10th &
25th)
every month for general cases and once (on 10th) every month for special
cases. Where 10th and 25th happens to be a Saturday/Sunday/Holiday
disbursement will be made in the next working day.
VII. Processing
Period
Applications for
advance/withdrawals must be submitted at least 3 working days before the
designated dates for disbursement
VIII. Exceptional
Cases
(a) Advances in excess
of the limit laid down in Rule12(1) or until repayment of the last installment
of any previous advance, withdrawals in excess of the limit (up to 75% of the
accumulations) in excess of the limit laid down in Rule 15 (1), and
applications for subsequent advance and/or withdrawal within 6 months will not
be considered/sanctioned, except for any special reasons, to be intimated by
the applicant subscriber and to be approved by the Director, in writing.
(b) Similarly,
applications for advance/withdrawal in less than 3 working days and/or
requesting disbursement in any date other than 10th and 25th will
not be considered, except for any emergency case(s) to be intimated by the
applicant subscriber and agreed by the Chairman, BOT in writing.
IX. Refund
Refund of withdrawals
and partial refund of advances will not be entertained under any circumstances.
Refund of whole
outstanding advance will be accepted only within the first week of every month
and subject to the condition that the subscriber will not apply for another
advance within the next 30 days.
X. Application
All applications for
advance / withdrawal are to be in the new prescribed format available with the
BOT section (sample copy enclosed).
XI. General
Rules referred in this
circular are of General Provident Fund (Central Services) Rules, 1960. Any
other cases not covered in this circular will be as per General Provident Fund
(Central Services) Rules, 1960 or Contributory Provident Fund (India) Rules,
1962 or Provident Fund Act, 1925 as the case may be. This circular supersedes
all circulars issued in this regard till date.
This issues with the
approval of the competent authority.
Sd/-
Secretary,
BOT
CC to : 1. All HODs/HOOs for
wide circulation among staff members.
2. Chairman, BOT for
information
3. Secretary to Director
for kind information of Director.
source : http://intranet.nitrkl.ac.in/formdocs/n446i720t7.pdf
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